Office 365 Cloud Backup

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Does Microsoft backup your Office 365 data?

No, there is a very common misconception that Microsoft takes care of everything. This perception puts your critical data and entire business at considerable risk. It is true that they take care of the physical cloud infrastructure and connectivity to give you a very reliable service. However, your data stored in their cloud is YOUR responsibility. You need to ensure that your Office 365 mailboxes, SharePoint and OneDrive data are adequately protected.

Why Backup your Office 365 data?

Accidental Deletion

Version history and recycle bins can only offer basic protection. There is also the issue of what happens if a user account is deleted. If it is purged from the Office 365 database, it cannot be recovered.

Retention Policy

Office 365 has a very basic and rigid retention policy and is simply not designed for all scenarios. If deleted data has fallen outside of the retention period, it has gone forever.

Malicious Employees
It is possible for a rogue employee to delete incriminating emails and files to hide their tracks. It may be many months before the issue is discovered, and by then it may be too late to recover data.
Ransomware/Viruses
A new and emerging issue is “ransomcloud”. This threat has the ability to encrypt emails held on public cloud systems and hold your data to ransom. Cloud vendors are often slow to react to these new and dynamic threats.
Legal & Compliance
Certain organisations need to store data for many years in order to comply with laws and regulations. Law enforcement may request access to this data and non-compliance may lead to fines and unwanted litigation.
Avoid Dependency
It is not a good idea to keep your critical business data with a single cloud vendor, even if it is a large and well known brand. If there is an issue with availability, you need to ensure you can recover your data quickly.

How BackupVault Office 365 Backup Works

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Setup in minutes

The Office 365 backup service is completely web based. There is no software to install. Your credentials are required once to connect securely to your Office 365 account.

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Fast, granular recoveries

Backups are performed multiple times per day and only need to send changed/new files. The backup software connects to Office 365 and downloads the data to your location. These files are then encrypted and sent directly to our UK data centre.

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Cost effective & easy to use

Onedrive files/folders, SharePoint and mailbox data can be recovered using the intuitive software. You can even recovery individual emails from a mailbox and recover them directly back into Outlook.

What Our Clients Say

Christopher Faulker
Opro Group Ltd
“We were looking for a backup solution to meet our company requirements and with BackupVault all our pre-requisites were checked. From the very first day their excellent 24hr UK based technical support helped implement the solution and get us up and running instantly. For us having that support as well as the back-end servers based in the UK was paramount. The level of service provided is always of the highest quality and on more than once occasion being able to restore files at fast speeds and with such ease has made our lives considerably easier.”
Lucy Found
Evolution Recruitment Ltd
“We can wholeheartedly recommend BackupVault’s service for their straightforward, efficient and cost effective service. Not only have they arranged and administrated a nightly offsite back up to their UK servers, they also helped us organise our data in the first place to streamline the process. We are very confident that our data is being backed up, stored and will be restored as and when required. ”
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Christopher Faulker
Opro Group Ltd
“We were looking for a backup solution to meet our company requirements and with BackupVault all our pre-requisites were checked. From the very first day their excellent 24hr UK based technical support helped implement the solution and get us up and running instantly. For us having that support as well as the back-end servers based in the UK was paramount. The level of service provided is always of the highest quality and on more than once occasion being able to restore files at fast speeds and with such ease has made our lives considerably easier.”

Common Office 365 Backup Questions

Yes, it is a very common misconception that Microsoft backup Office 365. Microsoft ensure that their infrastructure and connectivity are functioning correctly, but the responsibility of your data, remains with you. You still need to backup your data.

Yes, the backup process is completely invisible to end users. The backup software does not interfere with users whilst a backup is running.
Not currently, but this is in development.

Our Microsoft 365 (formerly Office 365) backup pricing is based on the total amount of data storage you use (rather than on per mailbox basis).

Every person in your organisation who has an email account will have a Microsoft 365 mailbox, so the more data stored in each account, the more backup space will be required.

On average, most Microsoft 365 business users have 2GB of email data stored. Our team will analyse the data stored on your account and provide the most cost-effective solution to suit your needs. Visit our pricing page for more information

Yes of course! Request a free 30 day trial today.

Yes. You can restore granularly, including emails, tasks and calendars.

In addition to mailbox data, we can also protect your Public Folders, SharePoint and OneDrive files.

No. Microsoft only provide a very basic retention period for the data stored on their servers. They state in their Terms of Service that the user is responsible for backing up their Microsoft 365 SharePoint data via a third-party service.

No. While Microsoft provide a 14-30 day retention period for your data on their servers, their Terms of Service clearly states that it is the user’s responsibility to backup their OneDrive, and other Microsoft 365, data using a third-party service like BackupVault.

More Information

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