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How To Backup OneDrive in 2025
OneDrive is at the heart of Microsoft 365 collaboration, but it’s not immune to risks like accidental deletion, sync conflicts, ransomware, and insider threats. While Microsoft can provide some retention tools, they don’t replace a robust backup strategy.
Ensure your data is fully protected with BackupVault’s trusted Microsoft 365 backup, designed to keep your business safe from data loss and downtime.
Should You Back Up OneDrive?
With Microsoft’s Shared Responsibility Model, Microsoft maintains infrastructure, but users are responsible for data security.
While Microsoft’s tools provide some protection, a third-party backup is crucial for several reasons:
Accidental deletion:
Data can be lost with a simple mistake or intentional action.
Retention policy:
Files are only kept for a short time before permanent deletion.
Sync issues:
Errors or conflicts can overwrite files without warning.
Compliance and
legal hold:
You may need more than Microsoft’s retention tools for legal requirements.
Ransomware
protection:
An additional backup ensures full recovery if an attack occurs.
BackupVault’s Microsoft 365 backup keeps your data secure and ready to restore.
What Does OneDrive
Actually Back Up?
OneDrive is a sync-and-share tool, not a comprehensive backup solution. While it’s great for collaboration, it leaves key gaps in data protection:
- Short retention in Recycle Bin and version history: Files are only stored for a limited time before they’re permanently deleted.
- No point-in-time restore for full folder structures: OneDrive doesn’t offer full-folder restoration to a specific time, making comprehensive recovery impossible.
- Inconsistent protection for shared files and folders: Files shared with others may not have the same level of protection.
- Limited admin controls: Admins can’t fully recover or archive data, restricting your ability to ensure complete recovery.
BackupVault’s Microsoft 365 backup fills these gaps, providing complete, secure backups with full restore capabilities.
How to Back Up Google Drive (Step-by-Step)
When it comes to backing up OneDrive, different methods suit different needs. Here’s a breakdown of your options:
Method |
Description |
Pros: |
Cons: |
Best for: |
|---|---|---|---|---|
Manual |
Save files from OneDrive to a hard drive. | Simple, no tools required. | Manual, error-prone, lacks consistency or version control. | Individuals with limited data who need a quick, one-off backup. |
OneDrive Sync |
Use the OneDrive client to sync files to your device. | Continuous updates, easy access. | Not a backup – deletions or infections sync across both locations. | Individuals and small teams looking for an easy solution, but not a true backup. |
External Drive Backup |
Sync OneDrive, then relocate the local folder to an external device. | Offline access, useful for disaster recovery. | Risk of hardware failure, requires regular manual updates. | Individuals and businesses seeking a physical, offline backup option. |
Microsoft Native Tools (Version History, Recycle Bin) |
Restore earlier versions of a file, while the Recycle Bin temporarily holds deleted items before permanent removal. | Some file recovery, easy access. | Limited to recent changes, no guarantee for full recovery. | Individuals and small businesses who only need basic recovery for recent files. |
Third-Party Backup Solutions |
Use software designed for OneDrive and Microsoft 365. | Automated daily backups, long-term retention, easy recovery, ransomware resilience. | Requires setup and investment – critical for business continuity. | Businesses of any size, ensuring data security, compliance, and reliable recovery. |
Why Microsoft and Manual Options Aren’t Enough
Microsoft’s built-in tools and manual methods fall short when it comes to real protection. There’s no automation or centralised control, and restore options are limited to individual files. You won’t get multi-version archiving, and there’s no guarantee of recovery against ransomware or accidental deletion.
Third-party backup solutions like BackupVault offer secure, scalable, and admin-controlled backups with long-term retention. With granular restore capabilities, you can recover exactly what you need (when you need it)ensuring complete data protection.
Hear from our satisfied customers
“I have peace of mind knowing our data is secure, backed up daily and easy to restore.”
“BackupVault complies with our Law Society rules and keeps our data securely in the UK.”
“We recovered our files in minutes after a disk failure. No stress.”
“A system crash didn’t slow us down—our data was restored remotely with zero service loss.”
“Secure, encrypted backups with outstanding support. Best we’ve used.”
Key Microsoft OneDrive
Backup features
Automated backups
Our system lets you schedule automated backups at intervals that best suit your workflow and needs. With this seamless setup, your OneDrive data is consistently backed up and up-to-date, requiring no manual effort on your part.
Unlimited storage and retention
Never worry about running out of space for your OneDrive data. BackupVault offers unlimited storage capacity, so that every document, photo, or email attachment is securely preserved for as long as you need.
Cross-platform compatibility
Our solution seamlessly backs up data from various sources, including desktops, laptops, and mobile devices, so you can enjoy comprehensive protection across all platforms.
Scalability
The ability to scale the backup solution to accommodate growing data volumes and expanding user bases guarantees long-term viability and adaptability to changing business needs.
Flexible recovery options
Recovering files, folders, or entire OneDrive accounts is effortless with our solution, providing quick restoration from data loss scenarios like accidental deletions or ransomware attacks.
User-friendly interface
Manage your backups and restores with ease using our intuitive interface. BackupVault is designed for users of all technical levels for a seamless user experience for everyone.
24/7 support
Our dedicated support team is available around the clock to assist you with any questions or issues you may have. Help is always just a message or call away.
Cost-effective solution
Enjoy the benefits of a reliable backup solution without breaking the bank. BackupVault offers competitive pricing, so you get top-notch service without any financial strain.
Peace of mind
Rest easy knowing that your OneDrive data is securely backed up and readily accessible whenever you need it, providing peace of mind for your work.
Maintaining compliance with GDPR, CCPA, and Governance Standards
At BackupVault, we understand the importance of safeguarding your Microsoft OneDrive data while complying with essential regulations like GDPR, CCPA, and other governance standards. Recognizing the sensitivity of your organisation’s OneDrive content, we offer a specialised backup solution meticulously designed to meet these rigorous compliance requirements.
Try Us Out With A Free Trial
Losing OneDrive data can disrupt your business. Start your free trial of BackupVault today and protect your data with our secure cloud backup services.
