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Your Microsoft 365 is not backing up your client data. Right now, it is completely unprotected
BackupVault gives UK accountancy practices automatic, compliant backup of Microsoft 365 and Google Workspace. Your client records stay protected, recoverable and audit-ready without any manual effort from your team.
One cyber incident. Four regulatory consequences. Zero protection from Microsoft
Your clients trust you with their most sensitive financial records.
Every tax return, every set of accounts, every engagement letter stored in Microsoft 365 and assumed to be safe. That assumption is wrong.
Microsoft keeps the platform running. They do not back up your data. If ransomware encrypts your client files, an employee deletes a folder, or an account is compromised, that data is gone. What happens next is entirely your responsibility.
We have seen what happens when businesses ignore this. Marks and Spencer and Jaguar Land Rover both suffered catastrophic cyber incidents that cost them billions. In both cases, IT teams had flagged the risk. The board had decided the cost of protection was not worth it. For an accountancy practice, the consequences are just as severe and far more personal.
The risks are real:
- Ransomware locks every client file two weeks before the 31 January filing deadline. HMRC penalties land on your desk, not Microsoft’s.
- Under Making Tax Digital, your digital records are the primary HMRC audit evidence trail. Lose them and you have lost the audit.
- Accidental deletion of client financial records triggers a mandatory ICO notification under UK GDPR, with fines reaching 4% of global turnover.
- An ICAEW practice assurance review expects demonstrable data protection controls. Assuming Microsoft handles your backup is not a policy.
- Cyber insurance renewals increasingly require proof of independent backup. Without it, cover can be refused entirely.
BackupVault automatically backs up your Microsoft 365 and Google Workspace data every day. Your client records are always protected, always recoverable and always compliant.
Built for accountancy practices that cannot afford data loss
AES-256 encryption
for secure storage of all client financial records.
UK-only data centres
ensuring full data sovereignty and compliance with UK regulations.
Automated daily backups
with no manual effort or IT resource required.
Full file and folder-level recovery
so you can restore exactly what you need, instantly
Versioning for historical records
so you can access prior versions of any client file at any point in time.
Immutable backups
that ransomware cannot alter, encrypt or delete.
No hardware
required
set up in minutes with no IT expertise needed.
Secure access control
so only the right people can reach client data.
True file
archiving
for audit support and long-term record retention.
Meets every standard your practice is regulated against
BackupVault is built around the compliance requirements that govern UK accountancy firms. Not generic data protection but the specific standards your regulator, your insurer and your clients expect you to demonstrate:
- GDPR and Data Protection Act 2018: Client financial data is protected with AES-256 encryption, strict access controls and full audit logging from the moment it is backed up.
- HMRC Making Tax Digital: Digital records are automatically backed up and instantly recoverable. You can always produce exactly what HMRC requires at the moment they require it.
- ICAEW and ACCA Practice Standards: Demonstrable backup controls and documented recovery capability to support practice assurance reviews and professional conduct requirements. When your regulator asks what your data protection policy is, BackupVault is your answer.
- ISO Data Security Standards: BackupVault operates to ISO-certified data security practices across all infrastructure and data handling.
When ransomware hits, recovery needs to be measured in minutes, not weeks
Ransomware attacks on UK accountancy firms are rising every year. When one hits your practice, the question is not whether you should have had protection in place. The question is how quickly you can recover and get back to serving your clients.
BackupVault’s immutable backups cannot be altered, encrypted or deleted by an attack. Every client file, every email, every document is exactly where you left it, ready to restore instantly the moment you need it.
Your clients’ tax deadlines do not move because of a cyber incident. Your recovery capability needs to match that reality.
Why accountancy practices across the UK trust BackupVault
- Trusted by UK accountancy firms for compliant, reliable data protection.
- No IT expertise required, set up in under ten minutes and fully automated from day one.
- UK-based support team on hand whenever you need them.
- Transparent fixed pricing with no hidden costs, no surprise renewal fees and no long-term contracts.
- Four backup vendors available so we can recommend what is right for your practice, not what suits us.
- Fully compliant with GDPR, HMRC Making Tax Digital requirements and ICAEW practice standards.
- Instant recovery guaranteed so your client data is always there when you need it most.
Your client data is unprotected right now. That changes today.
Every day without independent backup is a day your practice is exposed to ransomware, accidental deletion and regulatory consequences that Microsoft will not help you recover from. The cost of protection is a fraction of what a single incident would cost you in fines, in lost clients and in professional consequences.
Start a 14-day free trial and have your Microsoft 365 or Google Workspace backed up before the end of the day. No credit card required. No IT team needed. No disruption to your practice.
