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Google Workspace Backup
Google may protect its infrastructure, but safeguarding your business data is up to you. Our secure, UK-hosted backup solution gives you complete control over your Gmail, Drive, Calendar, Contacts and Shared Drives – with automated daily backups, instant restores and ransomware protection built in. Set up in minutes, recover in seconds.
Why You Need To
Backup Your Workspace Data
Google may protect its infrastructure, but safeguarding your business data is up to you. Our secure, UK-hosted backup solution gives you complete control over your Gmail, Drive, Calendar, Contacts and Shared Drives – with automated daily backups, instant restores and ransomware protection built in. Set up in minutes, recover in seconds.
Accidental Deletion
Google’s Bin and version history only provide basic protection. Also, if a user account is deleted and not restored in time, it is purged from the Workspace servers and all data is lost.
Retention Policy
Google saves on server space by restricting its retention policy for a limited time and set of scenarios. When deleted data falls outside the retention period, it’s lost permanently.
Malicious Employees
It happens! Rouge employees can delete incriminating data from G Suite servers without your immediate knowledge. If you notice too late, recovery of data is impossible.
Ransomware/Viruses
Dangerous malware evolutions like ‘ransomcloud’ can encrypt your data in the cloud and hold it to ransom. Even if you pay, cybercriminals still may not release it. Why risk it?
Legal & Compliance
Storing data for long periods is a legal obligation in many industries. If you cannot provide historical data, e.g. if it’s requested by law, you could face litigation for non-compliance.
Avoid Dependency
Never store your data with a single cloud vendor, no matter how big they are. Even Google is vulnerable to outages, so always have at least two other sources of secure backup.
What we can protect within Google Workspace
Complete, secure backup for your Google Workspace data – from Gmail to Shared Drives.
Google Drive backup
Our comprehensive Google Workspace backup service protects your valuable files, folders, shared drives, or even accidentally deleted items. Effortlessly back up and restore your Google Drive content. Whether it’s a single item or your entire Drive, ensure that your data can be recovered quickly and seamlessly, allowing you to get back to work without missing a beat.
Gmail backup
Backup all your inbox, outbox, folders and contacts.
Google Contacts backup
With BackupVault you will never lose your valuable contacts.
Google Calendar backup
Save all of your past and future calendar events.
Shared Drives backup
Google Sites backup
Protect your Google site with a fully secure and automated backup solution.
Google Chat
Google Teams
Gmail
Google
Google Calendar
Google Sheets
Google Forms
Google Slides
Google DocHow BackupVault
Workspace Backup Works
- Protected in minutes
Our solution is cloud-to-cloud, meaning no software needs to be installed. Simply log in securely to the web console with your Workspace credentials and you’re ready to go. - Automatic & secure
Run backup once or multiple times a day, only backing up new/changed files. Your data is then 256bit AES encrypted and securely transferred to our UK data centre. - Easy to use & cost effective
Data and emails are easily recovered in just a few clicks. Granular recovery of individual files back into Google Drive is simple too.
Ransomware protection built in
Our automatic ransomware detection is baked into BackupVault. We check for suspicious files in Gmail, Gmail attachments, Google Drive, Shared Drives, Google Contacts, Google Calendar and Google Sites before they can get to your data.
Support for
your business
24 hours a day
Whether it’s a missing Gmail thread, a deleted Shared Drive folder, or an urgent restore before a compliance deadline — BackupVault’s support team is here when you need us.
You won’t find bots or frustrating ticket queues here. Our real, UK-based support staff are available 24/7 to help you recover data, resolve backup issues, and answer any Workspace-specific queries.
Why Choose BackupVault for
Google Workspace Backup?
BackupVault is tailored to the unique needs of Google Workspace, offering a solution that fits seamlessly into the way you manage Gmail, Docs, and Shared Drives.
As a UK-based, ISO-certified provider, we ensure your data is protected with encrypted backups stored in UK data centres. Our service is fully compliant with GDPR, and we offer flexible restore options, daily automated backups, and simple management — all designed to give you peace of mind. Learn more about our cloud backup solution and how it can keep your Google Workspace data secure.
Reliable Backup
Solutions for Google
Workspace
Our simple interface and intuitive controls make it quick and easy to manage and restore your Google Workspace data.
- User-friendly interface
- UK-based storage
- No software installation
- 256bit encryption
- ISO Certified
- Instant file recovery
- Fast and reliable
- Compliance-ready
- Flexible restore options
- Automated daily backups
Key Features:
Ransomware Detection
Get alerted to suspicious activity like mass file encryption or deletion.
Granular Restore
Recover one email, file or folder without needing to roll back everything.
Out-of-Place Restore
Restore data to a different user, account, or domain.
Offline Restore
Export data as .ZIP or .PST files for offline storage or compliance use.
Security Rollback
Reverse accidental permission changes in Google Drive or Shared Drives.
Object-Based Restore
Search Gmail, Drive and more to locate exactly what you need.
Point-in-Time Restore
Restore to the exact day and time before data was changed or lost.
End-User Restore
Empower users (with permission) to restore their own data.
Delegated Restore
Give admins role-based restore access across teams or departments.
With our Office 365 backup solution, rest assured that your data remains safeguarded, easily restorable, and constantly accessible. Embrace peace of mind in the ever-changing digital landscape with our robust security and adaptable restoration capabilities.
Ensuring GDPR, CCPA, Governance, and Compliance: Explore BackupVault’s Comprehensive Backup Solutions
Data protection regulations like GDPR, CCPA, and industry governance requirements are critical for organisations using Google Workspace. At BackupVault, we prioritise compliance while safeguarding your cloud-native collaboration data — from Gmail, Drive, Docs, and Calendar to Shared Drives and Google Meet.
We understand the need for secure, encrypted backup solutions that protect sensitive information and ensure compliance with UK and EU data protection laws. Our comprehensive backup service is designed to help you manage data sovereignty, meet regulatory obligations, and maintain peace of mind knowing your data is secure.
Key Features:
Compliance-Driven Backup
Secure, encrypted backups aligned with GDPR, CCPA, and other regulatory requirements.
Privacy Dashboard
Search across Gmail, Drive, and Shared Drives to facilitate DSAR (Data Subject Access Request) processing.
Right to Be Forgotten
Easily remove specific user data securely from backups, ensuring compliance with GDPR’s Right to Erasure.
DSAR Processing
Export user data quickly to meet GDPR Article 15 compliance requirements for transparency.
Admin Auditing
Track and log all restores, deletions, and user activity for full visibility and accountability.
Defensible Deletion
Create an evidence trail when purging sensitive data from backups, ensuring defensible compliance.
Delegated Restore & Security
Manage access with role-based control over backup and restore functions for secure delegation.
Status Monitoring
Monitor backup status and activity in real-time with detailed reporting on coverage and success.
Granular Content Deletion
Remove specific Google Workspace content without affecting other data backups or restores.
Data Sovereignty
Store data securely in the UK by default or use Bring Your Own Storage (BYOS) for flexible data sovereignty options.
At BackupVault, we are committed to providing you with the tools and support needed to ensure GDPR, CCPA, governance, and compliance, making data protection a seamless and worry-free aspect of your business operations. Partner with us today and experience peace of mind knowing your data is in safe hands.
Stay on top of
Google Workspace
backup news
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Google ChatGoogle TeamsGmailGoogleGoogle CalendarGoogle SheetsGoogle FormsGoogle SlidesGoogle DocBackupVault vs. Google Vault
While Google Vault is often mistaken for a backup solution, it is in fact an eDiscovery and archiving tool designed for compliance and legal hold purposes. Vault allows businesses to retain, search, and export data, but it has several limitations:
- No granular restore capabilities for accidentally deleted files
- Inability to restore a complete account to a specific point in time
- Limited data retention policies based on Google’s default settings
- No protection against ransomware or accidental data deletion
This is where a dedicated solution like BackupVault is essential. BackupVault offers true backup and recovery capabilities, including granular restores, full account rollbacks, and safeguards against malicious or accidental data loss. Used together, the two services are complementary: Google Vault handles compliance, while BackupVault ensures your data is fully protected, recoverable, and secure.
What Our Clients Say
“I have peace of mind knowing our data is secure, backed up daily and easy to restore.”
“BackupVault complies with our Law Society rules and keeps our data securely in the UK.”
“We recovered our files in minutes after a disk failure. No stress.”
“A system crash didn’t slow us down—our data was restored remotely with zero service loss.”
“Secure, encrypted backups with outstanding support. Best we’ve used.”
“We have found BackupVault to be reliable, trouble-free and simple to use. We can relax, knowing our clients’ data is secure from loss.”
“Nice to have trust in backup software that is easily installed and has never failed with great, fast and friendly, technical support – an ideal solution.”
Common Workspace
Backup Questions
No, Google does not backup Google Workspace data. Backing up your Google Workspace is your responsibility.
Yes, The backup process is completely invisible and non-disruptive while running.
Yes of course! Request a free 30 day trial today.
Yes, you can set up a daily or weekly backup report to be sent directly to your inbox.
If you cancel your Google Workspace subscription, you risk losing access to all associated data, including:
- Emails (Gmail)
- Google Drive files and folders
- Shared Drives
- Google Calendar events
- Google Contacts
- Google Sites and Classroom content (if applicable)
Google may permanently delete your data shortly after the cancellation, especially if the account remains inactive or unpaid. That’s why having a third-party backup in place is essential – it ensures you retain access to critical files and emails even after your Workspace subscription ends.
You can export your Google Workspace data using Google Takeout or the Google Workspace Admin Console:
1. For individual users: Use Google Takeout
- Go to takeout.google.com
- Choose the Google services (e.g. Gmail, Drive, Calendar) you want to export
- Select your preferred file type and delivery method
- Google will prepare a downloadable archive of your data
2. For administrators: Use the Admin Console
- Sign in to the Admin console
- Navigate to Tools > Data Export
- Follow the prompts to export all user data for your organisation
- Google will email you when your archive is ready
Google exports are typically one-time and may take days to complete. They also don’t provide incremental or automated backups – which is why businesses often rely on third-party backup solutions like BackupVault for ongoing protection and easier recovery.
A cloud-to-cloud backup works by securely copying data from one cloud service, like Google Workspace or Microsoft 365, to an independent cloud storage system. With BackupVault, this happens automatically every day without any hardware or software installs. Your data is encrypted and stored in secure UK data centres, so it’s safe from accidental deletion, ransomware, or service outages. You can then quickly restore individual files, emails, or even entire accounts to a previous point in time whenever needed.
Backups with BackupVault are retained for as long as you need them. Unlike Google’s limited retention policies, there are no restrictions on how long your data is kept. This means you can restore files, emails, or entire accounts from any point in time, giving you complete flexibility and long-term protection against data loss.
How to Set Up Google Workspace Backup with BackupVault
Getting started with BackupVault is quick and straightforward – no software installation required. In just a few minutes, you can have your entire Google Workspace securely backed up. Here’s how:
- Sign up for BackupVault
Create your account and receive access to the secure web-based management console. - Connect Google Workspace
Log in using your Google Workspace administrator credentials to link your organisation’s account. - Choose what to back up
Select the services you want to protect, such as Gmail, Drive (including Shared Drives), Calendar, Contacts, and more. - Set your preferences
Configure backup schedules (daily is recommended) and retention settings to suit your needs. - Start protecting your data
BackupVault will automatically begin backing up new and changed data, keeping everything safe in secure UK data centres.
That’s it – in just a few steps, your Google Workspace is fully protected with continuous, automated cloud-to-cloud backup.
Free Trial
Don’t risk losing your most Google Workspace data. Protect your business data.
